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Creating and managing classes  

Contents

The Classes/Groupings tab allows you to: 

  • create new classes 
  • edit or delete classes
  • move an inactive class to an active test window 
  • view the list of classes 
  • manage the assigned Teacher/Invigilator 
  • view the total number of Students for each class 
  • prepare for guest students 

TIP 
Sort classes by any fields when clicking the header of each column.

Creating a new class

  1. Access the Classes/Groupings tab. 
  2. Click Create New Class. 
  3. Fill in the fields: 
    • Class code/Grouping 
    • Term Format
    • Teacher (Can assign later) 
  4. Click OK. Now students can be added to the class.

NOTE
If a new class does not appear right away, try refreshing your browser.

Editing a class

  1. Access the Classes/Groupings tab. 
  2. Select a Class from the list.
  3. Click Edit.
  4. Edit the fields:
    • Class code/Grouping 
    • Term Format
    • Teacher (Can assign later) 
  5. Click OK. 

Preparing classes for guest students 

A student is a guest student if they are enrolled in a school, for example a virtual school, and needs to complete the sample test and/or the operational assessment at another school under the supervision of school staff. They will need to provide the host school the access code associated to the class to which they are assigned. They will also need their OEN. 

A guest student’s results will be accessed by their school where they are enrolled. 

If you are sending a student(s) to another school (host school) to complete the assessment, you must create a class strictly for the student(s) and assign the student(s) to that class. 

  1. Access the Classes/Groupings tab. 
  2. Create a new class with a name of your choosing. 
  3. Click OK. 
  4. Click the Students tab. 
  5. Select a student by clicking their box. 
  6. Click Assign to Class. 
  7. Click OK. 

IMPORTANT
You may assign multiple students to the same class only if they will be completing the assessment in person at the same school. This generates the same access code.  

If more than one student is writing in a different school, they should only be assigned to the same class if they are going to the same school to complete the assessment.

Retrieving the access code for the host school 

The host school will require the access code of the class to which you assigned the student(s). The invigilator at the host school will input the access code by following the steps outlined in the teacher guide.

The teacher that you assign to the class must follow these steps to retrieve the access code(s) to share with the host school: 

  1. Review the list of Classes from the teacher page.  
  2. Record the access code of the class to which the guest student has been assigned. 

TIP
The access code is noted on the Class page. 

  1. This code will need to be shared with the host school, along with each student’s OEN. 

IMPORTANT
The teacher from the home school should not schedule the sample test or the operational assessment for students that have been added to classes as guest students at another school . 

Assigning additional invigilators to a class

If you require more than one teacher to have access to the invigilation page for a class in your school, you will follow the steps to add additional invigilators. 

  1. Access the Class/Groupings tab. 
  2. Select the Class Code/Grouping from the list. 
  3. Click Edit. 
  4. Click Add/Remove Additional Invigilators.  

NOTE
Only teachers with active accounts will appear in this list. Refer to the Providing access to Teachers/Invigilators section for more information.

  1. Select the invigilator(s) to add to the class.
  2. Click OK. 

Removing additional teachers from a class 

  1. Access the Class/Groupings tab. 
  2. Select the class from the list. 
  3. Click Edit. 
  4. Click Remove.  
  5. Click OK. 

Deleting a Class​ 

  1. Select the Classes/Groupings tab. 
  2. Select a Class from the list.
  3. Click Delete. 
  4. Click OK. 

IMPORTANT
All students in Grade 3 and Grade 6 must be accounted for in the e-assessment system. Do not delete Grade 3 or Grade 6 classes.

Reminder: EQAO reports scores on fully participating students only.

​Importing data 

To import data into the system: 

  1. Click Import. 
  2. Select Import or Template. 
  3. Verify (import) or input (template) the data: 
    • Class 
    • TeacherFirstName 
    • TeacherLastName 
  1. Click OK. 

Exporting data 

To export data to your folders: 

  1. Click Export. 
  1. Verify the information: 
    • Class 
    • TeacherFirstName 
    • TeacherLastName 
  1. Download the file. 
Updated on April 24, 2024