This section gives instructions on how to administer, invigilate and manage assessment sessions.
If your school is using alternative secure access, ensure you have the SEB or Kiosk password before starting the assessment. This password can be found in the school administrator’s checklist. The school administrator must provide this password to all teachers. You will need to enter this password on each device before completing the steps below.
Summary of Steps During Assessment
- Log in to your account and access your class.
- Set up devices and logins for students.
- Provide the alternative version of the assessment to students who have been registered to receive it.
- If applicable, distribute paper response sheets for the session being completed to students. Collect the sheets at the end of the session and keep them secure at all times.
- Read the language assessment script or the mathematics assessment script as appropriate.
- Unlock and lock the sessions or stages as needed throughout the assessment.
- If necessary, click the Report an Issue tab and record any issues.
- Have students complete the questionnaire after they have completed all sessions and stages of the assessment.
During the Assessment—What to DO and What NOT to DO
Refer to the support for students during the assessment section for information on the types of support permitted.
Detailed Steps for Administering the Assessment
On the day of the assessment, follow these steps to start an assessment session.
Note: To start an assessment, it needs to have been scheduled in the e-assessment system. (Instructions for scheduling an assessment are in Step 5 below.)
1. Log in to your teacher account.
2. Once you are logged in, select the Classes/Groupings tab on the left-hand sidebar.
3. In this view, you will see your classes. To open a class, click Select Class.
4. Once the class is open, click Start or Schedule Assessment Session.
5. Two choices will appear: Primary Sample Test (or Junior Sample Test) and Primary Operational Test (or Junior Operational Test). Click the green operational assessment button.
Two more choices will appear: Start Now and Schedule for Later (Start Now, which is available for the sample test only, will be greyed out). Click Schedule for Later to schedule the assessment for the students in this class.
Enter the date for the assessment to begin; then click OK.
Note: The assessment can be scheduled on or before the date of the assessment.
6. If your school is using the enhanced lockdown option, when you are ready to begin the assessment, you will need to have the SEB or Kiosk program started and have the password entered for each device. School administrators can find this password on the Technical Readiness page in their account. Entering the password will open the page where students can log in to the assessment using your class access code and their OEN. The class access code and the student OEN can be found on the invigilation screen under Manage Students. The class code will be in the pink box in the upper-right corner, and the OEN can be found by clicking Show OEN beside each student.
Assessment Day Scripts for Teachers
Please read aloud the language or mathematics script to your class before you unlock the session or stage and begin the assessment. The following table shows the suggested times for sessions and stages.
Invigilating Assessment Sessions
Once the assessment session has started, you will be redirected to the invigilation screen.
This screen is where you will monitor and manage your students’ progress through the assessment session. The image below shows a sample invigilation screen. The descriptions below the image correspond to the numbers in the image.
1. Access Code (for Assessment Session): Each assessment session will have an access code. When you start the assessment session, students who are in the class and are logged in will be prompted to start the assessment. If you have already started the assessment when a student arrives, the student can log in and enter the access code in the appropriate field on the Login page and access the assessment.
2. List of Students: This is a list of all students currently enrolled in your class in the assessment session. You can see which students are currently logged in and which are not by their login status.
3. Unlocking Sessions and Stages: The assessment is separated into four language sessions and four mathematics stages. A session or stage must be unlocked by the teacher for students to start it. Click the lock icon to unlock the session or stage. The sessions for language and the stages for mathematics must be completed in the order in which they are presented, and each session or stage must be completed in one continuous sitting (which can include supervised breaks, e.g., water, stretch and washroom breaks).
4. Pausing a Session or Stage: If you need to pause a session, click the lock button again to lock the session for all students. Refer to Pausing and Resuming a Student’s Assessment Session below for more information.
5. Unsubmitting a Session or Stage: If a student accidentally clicks Submit before completing the session or stage, the teacher can “unsubmit” it within the same continuous sitting. Once the next stage has started, the Unsubmit button will no longer be available for the previous stage. Note: A sample test session or stage cannot be unsubmitted for students.
6. Submitting Class Results: Do not click Submit Results until all students have completed all four language sessions and all four mathematics stages. (For more details, see below).
7. Managing Assessment Features: These are features that teachers have access to while they are invigilating.
Pausing and Resuming a Student’s Assessment Session
Once you have started a session or stage, you will have access to various features for invigilating your students. One of these features allows you to pause or resume the assessment for the entire class at any point for a supervised break (e.g., washroom, water, stretch). This will allow the students to return to the assessment later.
Click Pause Session at the top of the page to pause the session for the entire class.
To resume the session, click Resume Session.
Locking/Unlocking a Session or Stage
Once you have started the assessment, you will have access to various features for invigilating your students’ assessment session. The suggested time for each session or stage is given in the script.
As the teacher, you can lock and unlock each session or stage of the assessment for all your students by clicking the lock icon.
At the end of each session or stage, you will have the option of closing it or keeping it open for one or more students. If you have unlocked the next session or stage, students can move on to it directly when they have completed the previous one. You can provide a break between sessions and stages.
If a student has not completed the session or stage during the suggested time, you can leave it open so that the student can continue. Any students receiving extra time must continue to be supervised.
When students are finished a session or stage and they have submitted, the session or stage will be locked for them. If you need to close the session or stage, click the lock icon beside the student’s name. The student will no longer have access to that session or stage. If you lock a session or stage before a student has clicked submit, you may unlock the session or stage for the student, who will return to the question that was open when the section or stage was locked. You should lock a session or stage before the student submits only if the student is completing the session or stage in one continuous sitting and requires a break.
If the student submits a session or stage, you will not be able to unlock it.If a student accidentally clicks Submit before completing the session or stage, the teacher can “unsubmit” it within the same continuous sitting. Once the next stage has started, the Unsubmit button will no longer be available for the previous stage.
If you require time-sensitive assistance with the administration of the assessment (such as difficulty accessing or proceeding with the assessment), contact technical support at firstname.lastname@example.org or call 1-888-444-4017. Do not report these types of issues in the process described below.
- To report an issue which may affect the outcome of a student’s assessment, click Report an Issue at the top of the invigilation screen. Issues reported here will be considered by EQAO after the assessment window is closed. EQAO will investigate and consider these issues before student results are released.
- A pop-up will open allowing you to identify the issue that is affecting a student’s ability to complete a question or questions or that may affect the validity of a student’s results. Select a specific category that best identifies the issue.
- Choosing one of the three categories will then reveal an Options drop down menu allowing you to identify a specific reason for the issue you are reporting.
- After the Issue Category (1) and Option (2) are selected, clearly describe the issue in the Report Issue text box (3). Ensure you provide as much detail as possible when describing the issue. It is important to identify the affected session or stage and section number as well as question number to aid in the investigation of the issue. Do not report student absences.
- It is important to select the affected student(s) name from the list (4) that appears below the Report Issue text box. Then click OK (5). If no students are selected, the issue will be associated with the entire class.
Note: Once you have reported an issue, the details are recorded in the system. It is not necessary to follow-up with EQAO or technical support to ensure your request has been received. If you require immediate assistance, contact technical support at email@example.com or call 1-888-444-4017.
Submitting Student Responses
Once all students have completed all sessions and stages, and you have scanned and uploaded all Student Response Forms, click Submit Student Responses to EQAO.
After clicking Submit Student Responses to EQAO, a pop-up will appear prompting you to review all the information in the table. Only students missing information will appear in the table. Click Cancel to go back and correct the information or click the checkbox beside the student’s name to confirm you are aware the student work is incomplete and then click OK.
Once you click the checkbox to the left of a student’s name and then OK, another pop-up will appear which will allow you to verify one last time that your submission is accurate. You will be asked to confirm if you would like to close the assessment.
Clicking on OK will return you back to the Assessment Page. There you will notice that the open assessment session no longer appears in your list below ASSESSMENT SESSIONS.